Easy methods to Use WhatsApp for Buyer Service: 9 Suggestions


WhatsApp customer support is a vital element of any model’s social buyer care technique.

Firms utilizing WhatsApp for customer support can provide every part —

Why use WhatsApp for customer support

WhatsApp is the world’s third-most-used social media platform, behind Fb and YouTube. With two billion customers, it has greater than double the person base of Fb Messenger.

However maybe extra necessary, folks like and belief WhatsApp greater than different in style messaging apps — it’s the favourite social platform amongst Web customers aged 16 to 64.

favourite social media platforms 2022

Supply: Hootsuite’s International State of Digital 2022

These individuals are utilizing the messaging app to attach with family and friends — and to achieve out to companies. 80% of adults say messaging is a straightforward option to talk with companies. And 175 million folks message a enterprise on WhatsApp on daily basis.

So it’s no shock that just about half of entrepreneurs (47%) plan to extend their funding in WhatsApp in 2022. And 59% say that social buyer care has elevated in worth for his or her group.

Easy methods to use WhatsApp for customer support: 9 ideas

1. Full your WhatsApp enterprise profile

A WhatsApp enterprise profile consists of data that makes it simpler for purchasers to attach with you each on and off of WhatsApp. It gives credibility to your model. It may additionally set expectations for the way clients can work together with you on the app.

Right here’s a have a look at the WhatsApp enterprise profile for Levi’s. It lets clients know they’ll use WhatsApp to work together with a digital assistant and gives enterprise hours for human brokers.

WhatsApp business profile Levi's consumer service

You possibly can create your enterprise profile by way of the software program choices supplied on the finish of this submit.

2. Let clients know they’ll attain you on WhatsApp

Providing WhatsApp customer support permits clients to achieve you thru a channel they already use and perceive. However this solely works in the event that they know they’ll discover you there.

Make it simple to your clients to seek out and call you on WhatsApp. Attempt including a “click on to talk” hyperlink wherever you share customer support contact data. You can even create a QR code that connects clients along with your WhatsApp care staff.

Right here’s an instance of the actual QR code you should use to request details about Sparkcentral by Hootsuite.

scannable QR code Sparkcentral by Hootsuite

The code opens up a chat with the verified Sparkcentral Whatsapp enterprise account. There’s even a pre-filled message asking for details about Sparkcentral.

QR codes are an ideal choice for offline buyer communication supplies, to. For example, attempt them on product packaging and enterprise playing cards.

3. Set response time expectations

Prospects don’t suppose in enterprise hours. That’s very true in case you serve a world viewers. Autoresponders can assist you set response time expectations. That is a lot better than leaving your clients ready in a void.

Sparkcentral autoresponder DM response time expectations business hours

Even higher, chatbots can assist reply clients’ commonest requests, like order monitoring. Extra subtle chatbots incorporate synthetic intelligence. They’ll even assist with product suggestions and gross sales.

4. Combine WhatsApp along with your CRM and different messaging channels

Combine WhatsApp along with your CRM and different messaging and buyer assist channels. This provides you a full understanding of who you’re chatting with. You’ll have a way of what they’re almost definitely to need and wish out of your buyer care staff.

In the event that they’re in your CRM system, a buyer who contacts you thru WhatsApp will likely be recognized by title. This implies you may provide a friendlier response. If you join WhatsApp along with your current customer support contact heart software program, you may combine it into your ticket distribution capabilities.

Entry to current contacts and conversations along with your clients is critically necessary. Greater than half (51%) of shoppers with complaints make three or extra contacts with the corporate to attempt to get decision. WhatsApp could also be simply one of many channels used for these complaints.

5. Automate primary duties with chatbots

Easy, repetitive requests don’t require a human skillset.

For instance, monitoring and order standing inquiries are good duties for firms utilizing WhatsApp for customer support to dump to WhatsApp chatbots. Your buyer care staff can then spend extra of their time engaged on requests that want a human contact.

Freedom Mobile WhatsApp chatbot customer service

WhatsApp bot customer support works 24/7. Your clients get fast decision to their requests – no matter timezone.

6. Ship proactive messages that assist clients

If clients decide in to service updates, you may ship messages that supply assist even earlier than they search you out.

Potential examples embrace:

  • transport notifications
  • parcel monitoring numbers
  • appointment reminders
  • flight standing alerts

KLM makes use of WhatsApp to ship clients real-time updates. Frequent examples embrace boarding gate and baggage carousel data. Passengers can due to this fact skip the seek for an airport display with this data.

KLM Royal Dutch Airlines real-time flight updates

You might even observe up with new clients after a purchase order to see if they’ve any questions or need assistance. It is a nice option to set up an ongoing relationship. Over time, this will improve model loyalty.

7. Benefit from WhatsApp’s wealthy media options

WhatsApp buyer interactions often begin as textual content chats, however they don’t have to remain that method. WhatsApp helps photographs, movies, audio, and even PDFs.

So, if a shopper wants assist with a product challenge, ask them to ship a photograph. Share movies with meeting directions. Share PDF varieties or audio clips. And even hop on a video chat.

Singapore’s Changi Airport used WhatsApp to supply a digital concierge service throughout the early levels of the pandemic. Its private buying assistant supplied product suggestions. Dwell brokers even confirmed clients across the retailers they have been unable to entry in particular person.

However don’t get gimmicky. If wealthy media can enhance the client expertise, use it. In any other case, stick with textual content since that’s what most clients will anticipate when contacting you thru WhatsApp.

8. Hyperlink your product catalog

Suppose this appears extra like a technique for WhatsApp advertising and marketing? Incorporating your catalog into your WhatsApp enterprise profile can also be necessary for customer support.

First, a product catalog can assist present context for buyer questions. They’ll browse your services or products and ask questions on a particular providing. You can even share your whole product catalog hyperlink or hyperlinks to particular merchandise. That is an instantaneous option to help clients searching for product suggestions.

Right here’s how this works from the client’s perspective:

Take into account that greater than 40 million folks view a product catalog on WhatsApp each month.

9. Observe your outcomes

When including a brand new channel to your customer support portfolio, it’s necessary to grasp how effectively it’s working. In spite of everything, a buyer care channel that makes clients annoyed or offended is worse than no customer support channel in any respect.

You’ll discover within the instance above that KLM asks for suggestions on its WhatsApp customer support. Surveys are a great way to get first-person suggestions from clients about how effectively your WhatsApp efforts meet their wants.

Your CSAT (buyer satisfaction) rating also can assist gauge how efficient new customer support efforts are. If you add WhatsApp as a service channel, maintain an eye fixed out for modifications to your CSAT.

WhatsApp buyer assist software program

To supply customer support by way of WhatsApp, you’ll want to make use of WhatsApp enterprise instruments. Listed here are a few of the greatest WhatsApp buyer assist software program choices, relying on the dimensions and kind of your enterprise.

WhatsApp Enterprise App

WhatsApp business and messaging tools

Supply: WhatsApp Enterprise App

WhatsApp Enterprise App is a free instrument for small companies. It provides you entry to WhatsApp enterprise options like:

  • A enterprise profile along with your contact data
  • Fast replies to make use of in response to widespread questions
  • Labels, so you may maintain monitor of shoppers versus leads and so forth
  • Automated away messages and new buyer greeting messages so you may set response expectations

The enterprise app additionally lets you use a landline telephone quantity for WhatsApp. You possibly can preserve separate profiles for your enterprise and private accounts on one telephone, so long as every WhatsApp account has its personal distinctive telephone quantity.

Greater than 50 million companies use the WhatsApp Enterprise app.

Bigger companies with a number of lively customers and compliance necessities might want to use the WhatsApp Enterprise API. The easiest way to implement the API is thru WhatsApp’s official Enterprise Resolution Suppliers, like…


Sparkcentral WhatsApp in-platform messaging

Sparkcentral combines WhatsApp messaging with different buyer care conversations in a single centralized dashboard. You get a unified view of your buyer, so you may reply with precision and velocity.

Chatbots automate primary WhatsApp buyer care. And proactive customer support notifications maintain clients knowledgeable earlier than they should attain out for assist.

Groups can collaborate and route queries to the fitting folks, so the client will get the most effective response on the primary attempt.

You can even ease worker workload whereas bettering consistency. Create response templates and automated subject detection for incoming buyer care requests. Ship appointment reminders, transport alerts, and extra mechanically to save lots of time for purchasers and your staff.

Manufacturers also can get a inexperienced verified badge by way of Sparkcentral, so clients know they’re coping with the actual model account.


Heyday customer care WhatsApp integration

Heyday gives WhatsApp buyer care options particularly designed for retailers. With its artificial-intelligence-powered Whatsapp bot customer support, Heyday can deal with as much as 83% of buyer queries by way of automation. That’s plenty of time freed up to your staff, and plenty of clients receiving instantaneous decision.

Heyday automates FAQs, order monitoring, buyer surveys, and extra. WhatApp buyer messages seem in a unified inbox with contacts from different communication channels. And the system consists of sensible agent handoff. So your buyer is all the time related to a human agent when the chatbot reaches the bounds of its skillset.

Heyday goes past primary customer support requests. Catalog integration means you should use WhatsApp chatbots to assist information clients to the fitting merchandise. You can even provide buyer buy suggestions.

Heyday additionally gives detailed analytics, together with CSAT rating and common response time.


Sprectrm chatbots WhatsApp Business

Supply: Hootsuite App Listing

Spectrm lets you create chatbots for WhatsApp Enterprise. It makes use of conversational synthetic intelligence to grasp buyer inquiries. By monitoring knowledge all through the advertising and marketing funnel, Spectrm’s WhatsApp bit customer support helps you present buyer product suggestions and customized messages.

Construct a more practical WhatsApp presence with Hootsuite. Reply to questions and complaints, create tickets from social conversations, and work with chatbots all from one dashboard. Get a free demo to see the way it works right now.

Get a Free Demo

Handle each buyer inquiry on a single platform with Sparkcentral. By no means miss a message, enhance buyer satisfaction, and save time. See it in motion.


Please enter your comment!
Please enter your name here