Handbook Authorization and Seize – How and When to Use It


Authorization and seize are two of the elements that make up fee processing. And whereas an automatic strategy is usually the default, typically it could be essential to make use of handbook authorization and seize. 

What’s at stake?

Getting paid. 

As you’re about to see, in sure kinds of gross sales transactions, receiving the client’s fee isn’t all the time easy. Managing this course of correctly can make sure you’re capable of correctly obtain what you’re owed whereas minimizing friction for patrons.

This text will allow you to decide whether or not automated or handbook authorization and seize is finest on your on-line enterprise, and find out how to use it. Let’s start by clarifying these phrases.

What’s authorization and seize?

These two distinct occasions happen each time a buyer initiates an internet fee utilizing a bank card. Most often, they occur on the identical time. However they don’t should, and in some conditions, you because the service provider might wish to separate them relying on the use case.


Authorization occurs when the fee processor contacts the cardholder’s financial institution to confirm that they come up with the money for to cowl the fees owed, and that the cardboard is lively.

At this level, the funds haven’t but transferred from the client’s financial institution to the enterprise, however they’re, in essence, reserved for that objective. 

Authorizations are short-term. Sometimes, they expire after seven days, which implies no cash modifications arms if the seize course of doesn’t start earlier than expiration.


Seize, also referred to as the settlement of the fee, occurs when the cash really modifications arms between the client’s financial institution and the service provider. Your financial institution instructs the fee processor to gather funds from the client’s financial institution and switch them to your account. 

The place do authorization and seize sit throughout the fee course of?

These processes sometimes start instantly after the client clicks the button to make a fee for his or her order. That is true whether or not you employ WooCommerce Funds or some other fee processor. 

By default, these two processes occur on the identical time, and that’s finest for many companies. However for sure use instances, as you’re about to see, it’s essential to separate them into distinct occasions.

Handbook vs. automated authorization and seize

Earlier than we take a look at separating them, let’s make sure you perceive your decisions.

When authorization and seize occur on the identical time, they’ll all the time be automated. 

However if you wish to separate them into two distinct occasions, you may make the seize course of handbook. In that scenario, you would need to go into your fee processor and manually provoke the seize course of. For WooCommerce Funds, you’ll be able to allow this throughout the admin settings.

When is handbook seize useful?

Let’s take a look at some situations that can assist you see when utilizing a handbook seize course of is likely to be a wise technique for your online business. 

Gasoline or petrol

If you refill your gasoline tank, the authorization course of occurs earlier than you have got pumped any gasoline. The gas firm authorizes your card after which permits you to pump, nevertheless it doesn’t seize the fees but as a result of it doesn’t know the way a lot gasoline you’ll purchase.


In most resort transactions, the visitor’s card will get licensed earlier than or at check-in for an estimated quantity based mostly on the variety of days they’ve reserved the room. However the seize course of normally occurs at checkout, when the precise quantity owed is thought.

Gear rental companies

Particularly with costly tools, most firms will authorize the client’s card earlier than giving them the merchandise to be rented. This ensures they will cowl the fees. Some companies authorize fee for the precise worth of the merchandise, not simply the rental price, in case it will get broken or stolen. Then, when the merchandise is returned, the precise quantity to be charged is captured. 

artisan crafting with wood


Many artisans do customized work and their costs differ from job to job. Oftentimes, the ultimate quantity to be charged isn’t identified till the work is accomplished, particularly if the labor is charged by the hour. Generally they might wish to authorize and seize a part of the cost up entrance, after which do the remainder as soon as the job is full. 

With these examples in thoughts, you’ll be able to start to think about situations in your individual enterprise when separating seize from authorization could also be essential. 

When you’re simply filling on-line orders for merchandise after which delivery them, you sometimes received’t must separate authorization and seize. However any time the ultimate quantity of fee isn’t identified up entrance or the product is shipped at a later date, you could must authorize fee first, however not essentially seize it on the identical time.

Handbook seize disadvantages

There are some dangers with handbook seize. Let’s evaluate a number of issues to be careful for.

First, you’ll be able to’t seize greater than the quantity you authorize. You possibly can solely seize the identical or much less. So in case you’re undecided concerning the last value, authorizing up entrance places you liable to undercharging. So that you’d should make a second cost, or cancel the primary one and restart the method with the upper quantity. Neither choice will doubtless make the client completely satisfied. 

Second, the authorization expires after seven days. So, in conditions with longer wait occasions between order placement and order success, in case you wait to seize fee till the order is fulfilled, you run the chance of the switch being declined. In that scenario, you could end up having shipped the product however unable to gather the funds. 

Now, you’ll should contact the client to restart the fee course of once more. 

Because of this, until you have got an excellent purpose to separate authorization from seize and perceive the dangers of doing so, you shouldn’t do it.

Lastly, handbook seize is simply potential with card funds, not native fee strategies or apps like Venmo. 

Enhancing handbook authorization and seize in WooCommerce Funds

Bear in mind, you’ll be able to seize lower than you authorize, however no more. When you’re doing the method manually, you’ll should handle this inside your fee processor.

That’s one purpose why WooCommerce Funds is simplifying the handbook authorization and seize course of. Right here’s a whole consumer information for find out how to handle authorization and seize in WooCommerce Funds.

Finest practices for managing handbook authorization and seize

Listed below are a number of key tricks to bear in mind when utilizing the handbook course of. 

1. Don’t use handbook authorization and seize with no good purpose

This provides friction to your web site, will increase your workload, and places you liable to among the situations described above. When you have an excellent purpose to make use of handbook seize, then you definately simply want to remain on prime of it and also you’ll be advantageous.

2. Authorize greater than you would possibly must seize

As talked about, you’ll be able to seize much less or the identical quantity, however no more than you authorize. So if the ultimate fee quantity isn’t identified on the time of buy, authorize a better quantity than you assume you’ll find yourself charging.

3. Don’t wait to terminate authorization of canceled orders

If the client cancels their order, don’t wait seven days for the authorization to run out. Cancel it instantly. 

4. Examine your funds dashboard usually

Particularly in increased transaction companies, you don’t wish to miss capturing any fee in case you’re utilizing the handbook strategy. So verify your dashboard persistently. Utilizing handbook authorization and seize means you should construct this step into your routine. 

example of manual authorization in WooCommerce

And once more, in case you’re utilizing WooCommerce Funds, check with this information for find out how to arrange and handle the authorization and seize steps within the fee course of. 

WooCommerce Funds: streamlined flexibility on your retailer 

A significant good thing about WooCommerce is your capability to hook up with the applied sciences that finest suit your retailer. With regards to getting paid, extra retailers than ever are turning to WooCommerce Funds for its ease of use and adaptability. 

You possibly can take funds in 18 international locations and settle for greater than 135 currencies. Permit clients to make use of digital wallets like Apple Pay, lowering friction and boosting conversions. And lots of retailers can full transactions on the go together with the WooCommerce Cellular App and card reader. 

WooCommerce Funds integrates absolutely along with your retailer’s dashboard so you’ll be able to handle the whole lot in a single place. No extra swapping tabs and logging out and in of accounts. Plus, it’s constructed and backed by the WooCommerce group and comes with precedence help. 

Be taught extra about WooCommerce Funds.

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