WooCommerce Order Administration Information | GoDaddy Professional


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An correct and environment friendly order administration system is essential to streamlined ecommerce operations. Correct WooCommerce order administration is much less difficult while you solely have a couple of gross sales, however as soon as what you are promoting begins to pickup, errors are inevitable.

Sending packages to the fallacious deal with, or transport the fallacious product can destroy what you are promoting repute in a rush.

Effectively-planned order administration not solely streamlines the whole success course of, however it additionally assist scale back the variety of unneeded errors. The time spent fixing success points is time that you would spend on the actions that assist develop what you are promoting, whether or not it’s developing with new product concepts or rising your model.

On this put up, we’ll define how you should use WooCommerce and some useful extensions to create a streamlined order administration circulate in your ecommerce enterprise.

Ecommerce order success fundamentals

When a retailer receives an order from a buyer, there are a number of steps wanted to course of the order. This contains all the things from receiving, monitoring, and fulfilling buyer orders. Let’s look at essentially the most integral steps within the typical WooCommerce order administration course of:


When a buyer locations an order, somebody from the warehouse wants to select all of the objects from the cabinets. It’s a easy process however can rapidly turn into time-consuming if you happen to run a bigger warehouse.


The packing course of is the place the objects are weighed and given the suitable transport supplies and labels. The packing slip lists the content material of the bundle, together with the load, dimensions, merchandise particulars, portions and SKU numbers.


The ultimate step of the success course of is the transport and supply. Merchandise are taken to or picked up by the provider, coming into their logistics community till the bundle reaches the shopper.

WooCommerce orders administration

The WooCommerce platform features a native order administration dashboard. Listed here are the important thing parts of the WooCommerce order administration interface:

Viewing all orders

The WooCommerce > Orders web page supplies a complete of all of your previous and current orders.

If you go to the web page, you’ll discover all of your WooCommerce orders listed in a desk. Every order accommodates the order #, buyer identify, date, standing, export standing, and order complete.

The ultimate column of the dashboard is for Cargo monitoring. This can show the monitoring quantity, URL, and provider for the supply. You’ll be able to apply this quantity to every order manually from the dashboard.

When you use third-party extensions, they could add particulars to the dashboard.

As an illustration, in our instance you may see a column for Pickup Places in addition to Subscription relationship

If you wish to edit your orders in bulk, you are able to do so from the dashboard. Click on the Bulk actions window to disclose the choices. For instance, you would change the order standing for a bunch of orders from processing to accomplished.

The dashboard options a number of filters you should use to refine the orders. The date filter lets you choose a particular month. With the shopper filter, you may enter a buyer’s identify into the search bar and the filter will populate all matching customers.

Notice, this filter will solely work for patrons that registered for an account. If a buyer accomplished the acquisition utilizing a visitor checkout you will be unable to go looking by their identify.

You may as well filter by order sort. That is helpful if you happen to settle for different types of orders similar to memberships or subscriptions.

Order statuses

Under are the completely different statuses for WooCommerce order administration:

  • Pending installment — Order obtained however not paid
  • Failed — Fee failed or was declined
  • Processing — Fee obtained and inventory ranges have been up to date.
  • On-Maintain — Awaiting cost and inventory ranges have been up to date.
  • Completed — Refunded by administrator
  • Canceled — Canceled by an admin or the shopper

Looking for orders

You could find particular orders utilizing the search field within the upper-right nook of the dashboard. The search helps order numbers, buyer names, and different order particulars just like the billing deal with. After you click on Search, the platform will show the matching orders.

Viewing single orders

To overview the main points for a single order, click on the hyperlink within the Order column. From the order web page, you may see the assorted order particulars together with the shopper’s deal with, cellphone quantity, account standing, and order standing.

The interface means that you can edit most of those variables. You’ll be able to change the date and time through the use of the dropdown date and amount selectors. It additionally allows you to change the shopper and order standing utilizing the identical technique.

The order actions window offers you many instruments for managing the order. You’ll be able to ship an bill to the shopper or resend the order notification to the suitable admin.

Moreover, you may carry out actions for various WooCommerce extensions. For instance, if you happen to use WooCommerce Distributors to handle a multi-vendor market you should use the order actions to generate a vendor fee.

With the Managed WordPress Ecommerce Internet hosting plan from GoDaddy Professional, you get a separate panel for cargo monitoring. Right here, you may add the monitoring quantity and provider info like you may from the orders dashboard.

Order notes

The order notes panel shows standing adjustments and updates for the transaction. Totally different actions like funds and adjustments to inventory ranges will probably be mechanically mirrored within the order notes.

You may as well use the panel so as to add your individual customized notes.

The notes are displayed in certainly one of three colours:

  • Purple — Signifies a standing discover similar to cost gateway particulars.
  • Gray — Notes are for common standing updates together with standing adjustments and personal notes.
  • Blue — Notes are notifications despatched to prospects by way of electronic mail.

If an order is delayed you may rapidly add a observe that can go to the shopper. They’ll then be mechanically notified.

Customized fields

The customized fields part permits you to apply your variables to your orders. They accomplish that by including further metadata.

Dealing with orders with the WooCommerce order administration system

Creating orders

You may as well add your orders manually. To create a brand new order, choose Add order from the dashboard. This can take you to an order web page that mirrors the standard file for an order. All of the important fields are editable and you’ll use these to create the brand new order.

Paying for pending orders

You’ll be able to pay for pending orders utilizing the cost hyperlink from the order overview.

The client’s entry to the cost hyperlink will depend upon whether or not they signed in to finish the acquisition.

If the shopper is a visitor, anybody with the hyperlink can view and use the cost web page. If the shopper is a registered person, they might want to log in to entry the hyperlink. The client can accomplish that by going to My Account > Orders.

Methods to enhance WooCommerce order administration with  plugins

Sequential Order Numbers

By default, WooCommerce assigns random order numbers to every order. If you would like your orders in chronological order, there are a couple of completely different approaches you may take.

With the GoDaddy Managed WordPress Ecommerce internet hosting plan, you get built-in performance for sequential order numbers. You even have the power to decide on a beginning order quantity and so as to add a prefix or suffix to the order numbers.

When you wouldn’t have our internet hosting plan, one other choice to implement sequential orders into your retailer is to make use of the Sequential Orders Professional extension. The plugin provides the identical performance because the native options within the Managed WordPress Ecommerce internet hosting plan.

Order Standing Supervisor

For some companies, the default WooCommerce order statuses could not swimsuit their workflow. With the WooCommerce Order Standing Supervisor plugin, you may create customized order statuses in workflows enabling what you are promoting to course of orders effectively.

You may as well use the extension to create a “subsequent standing circulate. With this device, you may add an motion button to your order pages and bulk actions to your orders dashboard.

As soon as the plugin is lively, you may view your preliminary order statuses by going to WooCommerce > Settings > Order Statuses. To create further statuses you have got the choice so as to add one from scratch or to import standing.

The latter works in case you have already created customized order statuses utilizing one other plugin or code snippet. To import your prior statuses, click on Import customized statuses.

To vary the order of the statuses, you should use the drag and drop performance to rearrange them within the sequence that works greatest for you. This may even change the order wherein they seem on the Edit Order web page. It additionally adjustments how they’re displayed within the order bulk actions dropdown.

So as to add a brand new standing click on Add Order Standing. From the creation web page, start including the information for the brand new standing. Along with a reputation and URL slug, you have to to set a colour, icon, motion icon, and outline.

If you wish to apply a subsequent standing, click on on the field and choose the next step in your workflow.

Click on Save Order Standing after you enter the main points and the plugin will create the brand new standing.

Arrange Emails

After you end creating your customized order statuses, you’ll want to configure which emails prospects will obtain for every standing change.

To replace the messages go to WooCommerce > Settings > Order Statuses > Emails.

Click on Add electronic mail and enter a reputation, description, and sort. You’ll be able to then proceed to populate the main points for the message.

Order standing management

A key to environment friendly order administration is to scale back the variety of guide steps wanted to finish the success course of. A technique to do that is to mechanically replace order statuses and full orders.

By default, WooCommerce solely auto-completes paid orders for merchandise which might be each Downloadable and Digital.

Relying in your retailer, you will have different forms of orders that you just wish to mechanically full. With the Order Standing Management extension (included in our Managed WordPress Ecommerce Internet hosting plan), you management which forms of paid orders mechanically obtain a Accomplished standing.

When an order set to auto-complete is paid, it skips the Processing standing and goes proper to the Accomplished Standing. This helps streamline order administration for those who don’t require any motion in your half between the completely different steps.

You’ll be able to set the plugin to auto-complete for all paid orders, digital orders that aren’t downloadable, or no orders.

To setup Order Standing Management, go to WooCommerce > Settings > Basic. Scroll down till you discover Orders to Auto-Full. You’ll be able to then choose the forms of orders to auto-complete.

When a buyer locations an order that meets these standards, it should mechanically replace to the Accomplished standing. This can then seem within the Order Notes.

The plugin solely completes paid orders with a cost technique that calls:

woocommerce_payment_complete() / $order->payment_complete()

Hottest funds do such and can work with out difficulty.


The recognition of ecommerce signifies that prospects anticipate to order no matter they like, each time they like, and with out difficulty.

Thankfully, WooCommerce supplies a simple and easy-to-use platform for managing your ecommerce orders. It means that you can automate repetitive work and provides you clear particulars about present stock ranges and orders that want consideration. Simply extendable, you should use the OMS to sync your information throughout your numerous platforms to supply a extra holistic buyer expertise.



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